Effective November 8, 2026 // Version 2026-11-08
WHO WE ARE
Bogatay Construction, Inc. operates this website and Bid Room. Contact us at info@bci.us or by mail at 4223 Venture Court, Klamath Falls, OR 97601 regarding this notice or a privacy request.
INFORMATION WE COLLECT AND WHY
Bid Room registration collects names, business and company email addresses, company details, phone numbers, roles, trade categories, and voluntarily supplied business-certification information. We use these records to verify accounts, maintain our bidder network, coordinate bidding, manage document access and respond to requests. Certifications are self-reported unless separately verified.
We retain project follows, bidding responses, email choices, consent records, private prebid questions, delivery records and related account activity to administer the service and document communications. Website forms may collect information and attachments you choose to provide for a project, employment inquiry or community request. Do not submit Social Security numbers, payment credentials, health records or confidential third-party information through general website or AI fields.
COOKIES AND SECURITY
The Bid Room uses browser/session cookies, request-verification tokens, email verification and anti-abuse checks. Hosting, security and service providers may process technical data such as IP addresses, device information and access logs. These safeguards reduce risk but cannot guarantee uninterrupted service or absolute security. This notice covers the Bid Room services described below. Material changes to our data practices will be reflected in an updated notice.
BOGATAY AI
Document-help questions and approved project source material may be processed by OpenAI to locate relevant information. The website API connection does not grant access to our ChatGPT business conversations, internal email or company document library. Only approved project sources are intended for bidder searches. At this release, our AI activity audit retains project/contact identifiers, time and outcome metadata rather than the text of AI questions or answers. If you prepare and submit a formal private prebid question, its text becomes part of the project question record.
Our service does not automatically retrain a model from your questions. Any future retention of question/answer text for reviewed improvement requires an updated disclosure and appropriate controls before collection begins. Provider processing and retention are governed by the applicable service agreements and settings.
WHO MAY RECEIVE INFORMATION
Authorized Bogatay personnel and service providers may process information as needed for hosting, email delivery, file access, security, AI document assistance and support. The current implementation uses GoDaddy/WordPress hosting, Microsoft 365 email, Egnyte document sharing, Cloudflare Turnstile and OpenAI. Relevant question details may be provided to the owner, architect, engineer or project team for clarification. Published addenda or Q&A should omit bidder identity and private contact details unless disclosure is authorized or required.
We may disclose information when legally required, to address abuse or security incidents, or in connection with a lawful business transaction subject to applicable protections. We will provide additional disclosures or choices where required for any additional data-processing practices.
RETENTION AND YOUR CHOICES
Bogatay maintains business and bidding records for operational, contractual, security and legal purposes. We retain records as reasonably needed for these purposes, considering project duration, contractual obligations, applicable recordkeeping requirements, security needs and legal preservation duties. Closing an opportunity or unsubscribing does not necessarily delete existing business records.
You may manage project follows and notice-email preferences in your account. Requested sign-in and necessary service messages are separate from optional opportunity notices. Depending on applicable law, you may have rights to access, correct, obtain a copy of, delete, or restrict certain processing of your personal information, and to appeal certain decisions. Contact info@bci.us to make a request. We may verify identity and authority and apply lawful exceptions. We do not claim ownership of your personal information or eliminate rights granted by law.
OTHER SITES, CHILDREN AND CHANGES
Egnyte folders and other external services have their own terms and privacy practices. The Bid Room is intended for business users, not children. We may revise this notice as practices change; provide any legally required notice of material changes.
Verification technology: Cloudflare Privacy Policy // Cloudflare Terms.